Minutes
Annual General Meeting of the Association de contact improvisation

Date: Sunday 14 October 2007
Place: Studio 303, 372 rue Sainte-Catherine ouest, Montréal
Announced starting time: 14:00
Attendance: see appendix
Recorder: Justin Bur

Note: In case of discrepancy, the French version is authoritative.

1)	Call to order [13:56]

2)	Nomination of a chairperson and secretary for the meeting
Julie Asselin is invited to take the chair.
Justin Bur consents to serve as meeting secretary.

3)	Reading and adoption of the agenda
Guy Bouthillette asks to add a point under varia concerning the start time of the AGM.
Moved by Bob Schweitzer, seconded by Loïs Darie.
Carried unanimously.

4)	Reading et adoption of the minutes of the 2006 AGM [13:59]
Moved by Guy Bouthillette, seconded by Pierre-Luc Vignola.
Carried unanimously by those present in 2006.

5)	Brief overview of matters arising from the 2006 AGM [14:09]
– closing circle instituted – an occasion for direct communication with the membership
– avoid double mandates on the board and committees – in progress (several members of the outgoing board are resigning for this reason)
– training of new participants – ongoing action, always open to those who wish to participate
– web site
– membership criteria must still be specified – a priority for the coming year

Catherine Lessard notes the committees of the association and their heads.
Teaching: Nina, Catherine
Production: Elison, Eryn
Secretariat: Paul Guérard
Communications: Joël, Paul

Board: Joël (president), Eryn (treasurer), Franc-Sois (secretary) (end of mandate or resigning)
	Nina, Catherine (mid-mandate; term continues one more year)

6)	Report from the president and the board [14:19]
The outgoing president, Joël Muzard, hands out his letter of resignation with appended diagrams explaining his vision. His resignation is motivated primarily by his perception of a conflict of interest in the board, on which most members are teachers who may receive honoraria for courses given on Sunday morning.

A long discussion on governance follows. Catherine reminds the members present that the association has operated since its creation thanks to the efforts of a small group of volunteers made up for the most part of teachers. Despite attempts renewed each year to obtain broader participation on the board, other members of the association have rarely been willing to serve. The situation nevertheless seems to be evolving.

The new board will have the task of establishing guidelines on making decisions about the remuneration of professionals. It may be necessary to hold an extraordinary general meeting to ratify a change in the approved pay scale for invited teachers.

7)	Presentation of financial results [15:15]
The outgoing treasurer, Eryn Dace Trudell, presents the financial results. The excess of revenue over expenditures during the year 2006-7 was $1055, resulting in an accumulated surplus of $6372. The board had not undertaken any risks (i.e., costly activities) after the deficit of the previous year.

Eryn et Catherine suggest that the Association send out a call for proposals of subsidized projects twice during the year at times chosen and announced in advance. This will allow all members who have an interesting project to present an application for financial support.

8)	Receipt of the financial statements as of 30 June 2007 [15:40]
It is noted that the financial statements have not been verified, and that this word must therefore be removed from the agenda.
Moved by Catherine, seconded by Franc-Sois. Carried unanimously.

9)	Varia [15:41]
Guy asks why the Sunday jam is terminated before its usual time on the day of the AGM. The jam is an immutable event and should not be cut short. The consensus of the members present is that the AGM should start an hour later.

10)	Elections [15:43]
Three members of the board are resigning, while two others (Catherine Lessard and Nina Galea) have one year remaining in their term of office. Up to five positions on the board remain to be filled.
Candidacy received in advance: Justin Bur
Candidacies received from the floor: Geneviève Cambron, Marilyn Bronstein, David Scribner.
All candidates are elected by acclamation.

11)	Resolutions [16:00]
Catherine Lessard suggests that the meeting adopt a resolution to the effect that in the next year and a half, the problem of perceived conflict of interest in the board be entirely eliminated.
Moved by Justin Bur, seconded by Franc-Sois Dandurand. Carried unanimously.

12)	Adjournment [16:02]
Moved by Joël Muzard.

Appendix: Attendance

Marilyn Bronstein
David Scribner
Helga Schleeh
Loïs Darie
Guy Bouthillette
Gilles Lussier
Angèle Croisiau
Martin Charron
Geneviève Cambron
Maya Charney
François Chevalier
Anthea Browne
Vass Tziritas
Paul Guérard
Pierre-Luc Vignola
Régine Wagnal
Nina Galea
Joël Muzard
Jean-François Albert
Julie Asselin (invitée)
Manuel Antoine
Robert H. Schweitzer
Eryn Dace Trudell
Franc-Sois Dandurand
Paul Mireault
Yves Choquette
Catherine Lessard
Justin Bur
Leyla Demir